What personal data we collect, why we hold it, who else sees it and how long we keep it.
Last updated: September 2026
Zeus Solutions acts as a specialised intermediary. We are not a law firm, nor tax advisers, nor a financial institution: we handle your file from start to finish and the filings are carried out by licensed providers in each jurisdiction — a registered agent in your state of incorporation in the United States, a TCSP-licensed firm in Hong Kong and an IRS-authorised acceptance agent for ITINs. Everything is filed in your name and with your own documentation.
1. Who is responsible
Zeus Solutions, 30 N Gould St, Ste N, Sheridan, WY 82801, US, is the data controller for the personal data described here. For any question about your data, write to infozeussolutions@gmail.com.
2. What we collect
When you fill in the contact form: your name, your email address, your phone number if you provide it, the plan you have selected and whatever you tell us about your business. If you become a client, we also collect the identification documents needed to incorporate a company and open accounts: identity document or passport, proof of address, information about your activity, your ownership of the business and the source of funds, as well as the billing details needed to issue your invoice.
When you buy from this store, Shopify —our commerce platform— processes the order data on our behalf: what you have bought, the amount, your billing and contact details and the IP address you buy from. Payment is processed by the payment gateway enabled in the store, which receives your card details directly: we never see or store them.
We also collect basic technical data when you visit the store, such as the pages you open and the general information your browser sends. If you write to us on WhatsApp, your message and your number reach us through that service, operated by Meta, which processes them in accordance with its own terms.
3. Why we hold it
To handle your enquiry and prepare a proposal for you, because you have asked us to. To provide the service you have contracted, because we need the data to perform the contract. To identify our clients, check them against sanctions lists and keep a record of it, because this is required by the anti-money laundering rules applicable to company service providers. To issue invoices and keep our accounts, because tax rules require it. To protect the business against fraud and to defend claims, on the basis of legitimate interest. To keep the store working properly, to prevent abuse of it and to keep it secure, we use the basic technical data your browser sends, also on the basis of legitimate interest. And to send you commercial information, only if you have accepted it, something you can withdraw at any time.
4. Who else sees it
Only those who need to. Shopify, as the platform that runs the store, and the payment gateway that processes your purchase. Depending on what you contract, also: our registered agent and filings provider in the United States, a licensed corporate services firm in Hong Kong, an acceptance agent authorised by the United States tax administration for tax numbers, the banks and processors you apply to for an account, and our email and file storage providers. We also disclose data when a court, a tax administration or a supervisory body requires it by law. We never sell your data, nor share it so that third parties can advertise to you.
5. Data that leaves your country
As the service involves the United States and Hong Kong, your data is transferred outside your country and, if you are in Europe, outside the European Economic Area.
Hong Kong is not covered by a European adequacy decision, so every transfer to our provider there is made under standard contractual clauses approved by the European Commission, together with an assessment of the safeguards in place. Transfers to the United States are made under the applicable transatlantic framework, where the recipient is certified under it, or otherwise by means of standard contractual clauses. We transfer only what each procedure genuinely requires, and you can ask us for a copy of the safeguards applied by writing to infozeussolutions@gmail.com.
6. How long we keep it
Enquiries that do not become a client relationship: up to one year. Client files: for the whole relationship and, afterwards, for the legal limitation period applicable to the anti-money laundering, accounting and tax obligations that bind us. Invoices and accounting records: for that same limitation period; in Spain, commercial rules set it at six years, and tax limitation periods may differ. After that time, we delete or anonymise the data.
7. Your rights
You can ask us for access to a copy of your data, for its rectification, for its erasure, for restriction of its use or to object to it, and to receive it in a portable format. Write to infozeussolutions@gmail.com and we will reply within one month. There is data we cannot erase on request while a law obliges us to keep it, and we will tell you when that is the case. If you are not satisfied with our response, you can lodge a complaint with the data protection authority of your country.
8. Security
Identity documents are held in encrypted storage with restricted access, and are only accessible to those who need them for your file. WhatsApp is used for contact and to coordinate your file, but we never collect identity documents through it, nor through any social media channel: when we need them, we send you a link to a dedicated secure upload. We will never ask you for documents, passwords or payment details in an unsolicited message. No system is completely secure, but if a breach affects your data we will notify you and the relevant authority as the law requires.
9. Automated decisions and changes
We do not make decisions about you by exclusively automated means. If we update this policy, the new version will be published here with its date, and we will tell you directly if the change is significant.